Medical Communication & Office Assistant

17/03/22

Location

Ottergemsesteenweg 439, Ghent, Belgium

Vacancy

Are you passionate about actively being around a team implementing new personalized cancer treatments, alongside accomplished biotech experts? Are you looking for an ambitious new project to test and grow your knowledge?

Who are we?

myNEO is a young Belgian biotech company in Ghent, focused on designing personalized cancer treatments for patients. The developed bioinformatics platform is continuously being optimized based on results from our own trials and other published papers. 

The hands-on approach of a young start-up company is omnipresent, and every employee is directly involved in substantial decision making. The company’s offices are in Ghent (UZ-Ghelamco area) where we work next to other like-minded start-ups in a relaxed atmosphere. Working remotely for a few days a week presents no issues as myNEO thinks highly of the well-being and work pleasure of its employees. A work hard/play hard balance is endorsed and so flexibility is important on both ends. myNEO is a team of young people that work closely together where open communication is encouraged, and pleasant working relations are developed. 

What does the job entail?

As myNEO’s Office manager / Executive assistant you will

  • Provide administrative support to the CEO and general management on a day-to-day basis:

    • Manage agenda’s, initiate and schedule calendar requests, etc.

    • Annotate, scan, and archive documents, maintain and send Excel lists, etc.

    • Facilitate company board meetings: logistics, administration, etc.

  • Oversee the company finances & payroll:

    • Prepare invoices, make payments, upload documents for accountant, interact with accountant, prepare financial documentation, etc.

    • Maintain employee records, holiday tracking, initiate salary payments, etc.

  • Be responsible for all-round office management, encompassing:

    • Communication with landlords, reception, general contacts with suppliers, receiving shipments / parcels, post, received registered mail, etc.

    • Ordering office material, marketing material, kitchen material / stock, etc.

  • Support the team with marketing and travel logistics:

    • Conference registration, purchase / rental of equipment for stand, contact with conference contractors, material shipping, etc.

    • Booking of flights, hotels, transport, etc.

  • Drafting and proofreading a limited number of documents based on templates (NDA's, standard contracts, employment contracts, ...), requesting administrative / standard information in documents, initiating and supervising signature sessions, etc.

  • Organize team / group activities

  • Aid in the creation of marketing material, public relations, and digital marketing efforts (company website, LinkedIn, etc.).

What are we looking for?

We are looking for a full-time or part-time colleague to join our team with the following profile: 

  • You have relevant working experience (executive / administrative assistant, office manager, etc.); communications management / digital communication skills are a plus

  • You have at least a bachelor’s degree

  • You have an accurate and reliable way of working

  • You have a commercial attitude; you are an easy communicator and enjoy working in a team

  • You are open to feedback and proactively work on solutions

  • You have good language skills in both Dutch and English; French is a plus

What do we offer?

  • A competitive salary pay-out

  • Flexible working hours and home office

  • Generous benefits package (laptop, hospital insurance, meal vouchers, bicycle allowance)

  • The possibility to grow side-by-side with the company and to get responsibilities from day 1

  • Involvement in discussions with executives, with direct impact on the company’s efficiency and goals

Have we got your interest?

Are we everything you’re looking for? Send an email to hr@myneo.me to portray your motivation.

Job application