Office Manager

29/11/21

Location

Gaston Geenslaan 1, Leuven, Belgium

Function type

Admin

Vacancy

Augustine Therapeutics is a spin-off company from VIB/KULeuven, with Offices and R&D laboratories in Leuven, which has started its operations in March 2019 to develop novel treatment options for peripheral neuropathies and neurodegenerative disorders.

Augustine Therapeutics is currently looking for an Office Manager:

 

OFFICE MANAGER

The office manager will be responsible for streamlining and executing administration in different areas of the business: among other tasks and responsibilities this includes follow up on budgets and invoices, first-line HR support in collaboration with the external payroll provider, general secretarial support, …

 

Responsibilities

  • Manage executives' schedules, calendars and appointments

  • Organize travel for executives and employees

  • Point person for mailing, shipping, supplies, equipment, bills

  • Manage relationships with vendors, service providers and landlord

  • Monitor and maintain office supplies inventory and review and approve office supply acquisitions

  • Keep track of meeting minutes and signature process

  • Design and implement filing systems, ensure filing systems are maintained and up-to-date

  • Establish and monitor procedures for record-keeping

  • Be the point person for first-line HR issues (payroll, recruitment activities, …)

  • Track and maintain IT and software subscriptions and coordinate with IT Service Provider on all office equipment

  • Maintain a safe, secure, and pleasant work environment

Requirements

  • Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision

  • Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people in an entrepreneurial start-up environment

  • Accurate and strong communication skills are a must

  • Proven office management, administrative or assistant experience

  • Excellent time management skills and ability to multi-task and prioritize work

  • Fluent in Dutch and English speaking languages (French is a plus)

PLACE

  • Bio-Incubator Leuven, Gaston Geenslaan 1, 3001 Leuven, Belgium

CONTACT

  • Please send your full application (Resume and CV) at careers@augustinetx.com  

Job application