Finance & Admin Manager

flanders.bio is a dynamic, independent, member driven organisation with currently more than 350 members from Belgium and abroad. Our mission is all about building and fostering the biotech and life sciences ecosystem in Flanders and Belgium. Together with our members and strategic partners, we create value by organising networking and training activities, supporting internationalisation, developing value added services and building expertise. flanders.bio and its members want to be the proud advocates of a reputable global-impact and growing ecosystem in life sciences.

In order to support our growth plans and ambitions, we are currently hiring a Finance & Admin Manager.

Mission

• Responsible for all finance management, related administration, declarations & statutory publications, and HR (payroll & policies)

• Preparation of the annual Budget (in collaboration with CEO & COO), both in terms of P&L and cash flow.

• Managing various costs (including allocation costs) and other bookings (including commissions) in the context of the month-end closing.

• Managing the transactions on the general ledger accounts.

• Follow-up of various declarations: VAT, tax sheets, RPB declaration, patrimony tax return.

• Preparation, supervision and reporting of audit, in collaboration with Audit office (PWC)

• Overlook invoice management (membership fees, events, partnerships... automated);

• Monitor fixed assets and depreciation.

• Finishing the monthly and annual closing.

• Follow-up of the preparation of the annual accounts

• Provide reporting from the accounts for cost follow-up.

• Follow-up and assistance with the financial reporting of grant projects, as well as their alignment with accounting.

• Play an active role in the elaboration / update of processes and procedures and their optimization.

• Manage insurance portfolio (group insurances, hospitalization, BA, …)

• Management facilities (leases Tech Lane/ BioHub);

• Review contracts.

• Checking salary bookings and monthly reconciliations (with SDWorx).

• Coordination of annual review of FIP plan.

• Follow-up of general HR legislation (via social secretariat).

Degree/ training & experience:

Bachelor Accountancy-Fiscality

Competencies

• Minimum 5 years of experience in accounting.

• Experience in administration and compensation &benefits.

• Very good knowledge of Belgian VAT legislation

• Desirable: familiar with financial management of grants.

• Hands on, can-do mentality

• Customer-oriented / commercial attitude.

• Team player

• People management: this role manages a part time admin support person (support invoicing & follow up)

• Good language knowledge of Dutch and English.

• PC skills: MS Office (Word, Excel).

• Other: Octopus (accounting), Teamleader (CRM), Blue10 (automation software for admin processes, digital processing of purchase and sales invoices, etc), Mollie Payments software (international payment)

We offer:

• A management role with CEO reporting and direct BOD exposure (audit com/ finance reporting/ statutory matters).

• Opportunity to take ownership of full finance management program, but with sufficient guidance and support.

• A friendly, dynamic, and stimulating working environment, with a team of highly motivated colleagues

• Join a team of 8 holding office in Ghent (AA Tower, Tech Lane Science Park) and Leuven (BioHub).

• A competitive salary package & benefits.

Interested?

• Send your CV and motivation letter to HR@flanders.bio